Kairos Ops

Revenue Operations & GTM Engineering

Your outbound should be your best channel. Not your biggest headache.

We diagnose what's strategically broken (wrong ICP, misaligned messaging, funnel leaks) then rebuild the infrastructure to execute it properly.

You're probably dealing with at least three of these:

• Activity metrics up, but pipeline isn't growing
• Reply rates dropping every quarter
• Meetings that never convert to opportunities

• Spending hours on manual work instead of selling
• Broken systems & tools that don't talk to each other
• Not reaching prospects when they're actually in-market

Stop treating the symptoms. Fix the foundation.

You've tried new sequences. Different tools. More SDRs. Nothing's working because the strategy is broken - and the infrastructure makes it worse. Fix the foundation, and you can actually build.

Strategy first. Infrastructure second.

Most consultants jump straight to fixing your tech stack. We start with harder questions.

Are you targeting the right ICP? Companies that actually convert - or just matching a demographic profile?Is your messaging resonating? Or are prospects confused about what you do and why it matters?Are marketing & sales working in tandem? Or generating "leads" that never convert because they're not qualified?Where are deals leaking in your funnel? Reply-to-meeting conversion? Meeting-to-opp? Opp-to-close?Are you reaching out when companies are actively looking, or just hitting send and hoping?

These are strategic problems. No amount of email deliverability optimization or workflow automation will fix them. We diagnose the strategy first - then build infrastructure that executes it.

Only after we understand what's strategically broken do we rebuild your infrastructure. Because perfect execution of the wrong strategy is still a waste of money.

Our Approach

GTM Strategy & ICP

Audit your target market, messaging, and funnel to identify what's broken - wrong ICP, messaging issues, funnel leaks - before we touch any infrastructure.

Workflow Automation

Eliminate manual work. Smart automation between tools. Your team sells, not copies data.

Tech Stack Optimization

Configure and integrate your tools correctly. Dashboards that track what matters.

Email Infrastructure

Domain setup, deliverability optimization, inbox placement. Your emails reach decision-makers.

We don't just fix your tech stack and call it a day. We go further:Strategy PLUS infrastructure that actually works, so your team reaches the right companies at the right time. Not spray and pray. Not outdated "best practices."Outbound that reflects how buying actually happens today.

Our Process

Strategy. Execution. Ownership.

How long does it take? Honestly, the timeline depends on what we're doing.Some clients need a full infrastructure rebuild. Others need strategic corrections and optimization. We don't force you into a fixed 8-week timeline if your situation needs 4 weeks or 12.Here's our process:

  • Strategy: We audit your GTM strategy and technical infrastructure to diagnose what's actually broken - wrong ICP, messaging issues, funnel leaks, deliverability problems, workflow gaps. You get a clear roadmap of what's broken, why it's broken, and what fixing it will actually impact.

  • Execution: We implement the solutions: live data updates for your CRM, new email infrastructure, automation workflows, optimized sequences, integrated tech stack. You stay involved throughout and approve before anything goes live.

  • Ownership: Your team takes ownership. We provide training, documentation, playbooks, and support until you're confident running it yourself.

Every engagement is scoped based on your specific situation, not a one-size-fits-all template.We keep it straighforward. No unnecessary complexity, no cookie-cutter templates - just the most direct path to fixing what's broken.

Is This Right For You?

We work with B2B startups that have outbound in place - but it's not working. If this sounds like you, let's talk.

You're a Good Fit If:

  • Series A/B B2B startup (SaaS, tech, or services)

  • You have 2-10+ sales reps or SDRs

  • Currently spending $3K+/month on outbound tools

  • Your team knows how to sell, they just need better infrastructure

  • Ready to invest $15-30K to fix this properly

You're NOT a Good Fit If:

  • You're pre-revenue or just starting outbound

  • You need someone to do the selling for you (we build systems, not outsourced SDRs)

  • You want a quick fix or magic bullet

  • Your budget is under $10K

  • You're not willing to invest time in the audit/implementation process

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